meetings

Cottesmore Neighbourhood Planning Open House

On Friday 4 to 8 pm and Saturday 12:30 to 3 pm there was an open house so that local residents could look at the issues of the village and put their views forward. This is the first stage in a process that will include two more consultation periods when the people of the Parish will be asked their views on how they want to see Cottesmore developed.

Invites were delivered to all the houses in the Parish and we were encouraged that over 80 people attended. Many views were expressed notably on issues such as traffic, housing and open spaces. Questionnaires were available for attendees to take home and complete and over the next few days other households will have one delivered to their doors. They will then be collected about a week later.

Jack Wood, chair of CNPG, said he was delighted the way the event went and the interest shown by those who attended and is looking forward to the ongoing process culminating in a new planning document for the Parish.

Meeting of Cottesmore Neighbourhood Planning Group

Held at The Sun Inn, Cottesmore, on

Monday 28th April 2014

1. Members attending :

Frank Chivers, Tim Dixon, Chris Donovan, Ron Dane, Elaine Huq, Sophie Jamieson, Linda King, Terry King, Daphne Lees, Tony McClelland, Dawn Spence, Peter Spence, Lisa Viney, Chris Whitton, Jack Wood (Chairman).

Also attending: Kanne Ertzgaard for Robert Tregay

Apologies were received from John Meara

The three new members were welcomed by the Chairman who also thanked Fred Docker for his contributions and explained that due to ill health Fred would not be able to help at present but hoped to be able to help with the final documents later. Everyone hopes he will feel better soon.

2. Questionnaire

Amendments to the questionnaire were discussed and where approved will be incorporated into the final document. No decision was made on a questionnaire for Young people.

Action - Daphne Lees produce final version of household questionnaire

3. Publicity and finances

The postcard advertising the open event at the village hall will cost £84 including VAT. This was approved. The postcard cannot be distributed by the link.

Action - Lisa Viney to arrange printing and distribution by committee members

Posters approved, about 12 needed to go onto noticeboards.

Action - Lisa Viney to print, Ron Dane will distribute.

The printing costs of the questionnaires will cost £414 including VAT. This will cover 1 per household plus some for businesses and some for the base. We do not have the budget for one per person, if a household wants more there will be a statement on the questionnaire asking them to copy it. There will also be a version on our blog that copies can be downloaded from.

The £6000 grant from the government department should be with the Parish Council in                                                      10 days and needs to be transferred to CNPG account asap. Cottesmore Parish Council also has £500 this financial year that we need to cover printing costs immediately.

Action - Lisa Viney, Tony McClelland.

Handouts will be available at the open event to match the sections on the display boards and on the questionnaires. Ron Dane has already written Housing and Energy.

Action – Write handouts as follows: Economy - Ron Dane;

Transport - Chris Donovan; Environment - Robert Tregay. To be forwarded to Ron Dane who will print copies for the event.

The rooms should not take long to set up on the 16th and 17th as there is plenty of space in both the hall and the social club. Elaine Huq has arranged for the WI to provide teas and coffees on both dates and for the village bunting to be available to display to attract attention. Committee members will be attending on both days as listed below.

Action - Bunting to go up on Tuesday before event, if possible - Elaine Huq

Friday - Frank Chivers, Chris Whitton, Tony McClelland, Linda King, Chris Donovan, Dawn Spence attending. Jack Wood and Robert Tregay to confirm with Lisa Viney.

Saturday - Frank Chivers, Chris Whitton, Tony MCClelland, Peter Spence, Elaine Huq attending. Jack Wood and Robert Tregay to confirm with Lisa Viney

4.Reports from committees

      Information already  covered.

5. Any other business

 Elaine Huq had drafted a response slip for use during the collection of the questionnaires which was felt to be very helpful

Action - Elaine Huq will print and distribute copies when needed.

 Lisa Viney raised concern about the roundabout at the junction of Mill Land and the Main Road, that had been approved when the builders were granted planning permission. The roundabout has not been built due to concern with the drainage at the intersection. As it is not in the right place for access to the site there is now a question as to whether it is necessary.

Action - Jack Wood, Chris Donovan, to write to Cottesmore Parish Council

Parish Council next meeting 12 May it should be on the agenda.

6. Next meeting

The next meeting will be on Monday 9th June ate 7pm in the upper room at the Village Hall

Next meeting

Daphne Lees

Secretary CNPG