meetings

Meeting of Cottesmore Neighbourhood Planning Group

held at the Village Hall, Cottesmore,

Monday 9th June 2014

1 Members attending:

Chris Donovan, Elaine Huq, Tony McClelland, Robert Tregay, Lisa Viney, Ron Dane, Peter Spence, Dawn Spence, Chris Whitton, Daphne Lees

 Apologies for absence were received from:

Frank Chivers, Tim Dixon, Sophie Jamieson, Linda King, Terry King, Jack Wood. and John Meara.

In the absence of Jack Wood, Ron Dane chaired the meeting

2 Questionnaire

Distribution and collection

600 questionnaires were distributed in both the village and Kendrew Barracks. 295 have been collected to date. Considering only the village and excluding the barracks that is a response rate of well over 50% which is a very encouraging response.

Data analysis

Approximately 250 of the straightforward yes/no answers have been inputted and a copy distributed to members. Many questionnaires contain comments and show an impressive interest in the suggestions. Points of interest were that 50 people are self employed which seems quite high and that 54 people would be interested in having an allotment. Better access to the countryside by the provision of more footpaths was also very well supported.

Packs of completed questionnaires containing comments were distributed to all the members attending the meeting for collating question answers.

Using a word document and a separate page headed with the area, e.g. housing, economy etc, note the question number and list the comments made for each. Type in full if short but if a long comment abbreviate and note that they have been abbreviated. Scan the maps if possible or send to Ron to do.

Action: All members at meeting. These to be completed by 20th June it to allow Ron to distribute the comments for summarizing.

Ron will distribute the listed comments for summarising by

Rob Lees, (deputy to Daphne Lees) - Housing

Environment and Facilities - Chris Whitton

Transport - Chris Donovan

Economy and Energy - Ron Dane

The summaries are to be completed before the next CNPG meeting.

The summaries can then be put together in one document.

3 Communication

The summary will be published in the village link.

Action: Lisa Viney

The results will be put on the CNPG blog as soon as available.

Action: Ron Dane

The results of the survey will be used in the autumn as the basis for consultative discussions with residents regarding the different areas.

They will form part of the Data Book of evidence for the Neighbourhood Plan submission documents

4 Where next?

It was felt that we really are at the stage where input is needed from Rutland County Council, who have not attended any of our meetings, despite invitations.

We need to know what the council is considering for the future development of Cottesmore. As one of the full service villages in Rutland it is almost certain there will be some residential development but whether it is 20 homes in the next 10 years or 200 makes a difference to our decisions about acceptable locations. We also need information about future transport policies, schools and we should be provided with better planning maps to facilitate discussions.

Decision: when the data is available after the next meeting a letter will be dispatched to the Director of Planning requesting a meeting and the provision of the  

 Essential information.

5  Financial position - Chris Donovan

Income                                         1000                                           

from Parish Council

 from Government                         5400*

Total                                                                £6400

Expenses

3/02/14       Hire of village hall    6.50

12/0214       Travel                     10.00

12/02/14      Display boards       74.00

21/05/14     Village Hall hire       59.00        

                 ( 16&17/05 & 9/06 )

Total                                                                  £149.05

Printing

800 village postcards                      230.40

600 questionnaires                          510.00

7 display panels and artwork           300.00

80 consultation events prints            45.00

50 village plan questionnaires         126.00

Total                                                                     £1211.40

* £600 still to come from government, paid in 2015.

6 Matters arising from the previous meeting on 28th April 2014 not on the agenda

The proposed roundabout at the junction of Mill Lane and the Main Road was raised at the Parish Council meeting.

Action: Tony McClelland will check whether any decision has been made about this.

7 Any other business

The service level agreement between CNPG and the Parish Council appears not to have been finalised.

Action: Tony McClelland to discuss with Jack Wood and John Meara

8 Date of next meeting

The next meeting will be on Monday 14th July at 7pm in the Upper Room of the Village Hall. Lisa Viney agreed to write the meeting notes in the absence of Daphne Lees.

Daphne Lees

Secretary CNPG